Cars Price transparency Use a consolidated booking platform to view prices from multiple vendors in one place, compare prices, and choose the best. Pay no commissions Book with a consolidated platform built for businesses, so you can avoid commissions from hotel concierges and booking services. Instead, pay a low platform fee. Carpooling Use carpooling features to reduce the need for separate cars when employees are traveling near and around the office. Location-based policies Use geo-location to create the right travel policies. Maybe employees can’t hire cars locally, or local travel can only occur from the office to nearby public transit stations. Seniority-based policies Give executives and senior leaders a unique set of policies to allow for nicer cars for short distances, or work-to-home travel. Time-based policies Allow work-to-home travel after dark so employees can get home safely without having to walk or use public transportation. Car-type policies Make sure that only senior executives are using black taxis, but not for long distances. Walking and public transportation Require walking for short distances For employees without physical disabilities, require walking for certain distances, we suggest half a mile. Location-based policies Create location-based policies to disallow local car travel for most employees, and instead require walking or public transportation. Corporate cards and easy expense reporting Consolidate invoicing and get rid of the need for time-consuming reimbursements by allowing travelers to book with a corporate card that integrates directly with your accounting system. Or, use an expensing tool that automatically turns receipts into expense reports so travelers don’t have to spend time manually adding the data. 14